10 Time Management Tips That Work

One of the most time-consuming aspects of business life is managing the employees who work with and for you. HR automation software can make your life much easier, but only if you use it properly and don’t let it run your company. Here are ten time management tips that work to make sure that doesn’t happen!

1. Use digital management tools

Any time management tips that you could add to your list of items to improve employee satisfaction should have a firm footing in technology. First and foremost, you need to accept that we live in a digital age. If your organization still utilizes paper time sheets or task lists, you’re going to be fighting an uphill battle for efficiency and productivity. Today’s most successful businesses integrate new technologies into their operations so that employees can accomplish more with less wasted effort.

2. Delegate what you can

It’s human nature to want to do things ourselves, but if we try to take on everything ourselves we’ll never get anything done. The sooner you learn how to delegate the sooner you can sit back and really enjoy life. Start small: Ask someone else to make your coffee at work, or send a text message instead of emailing your colleague next door. Find simple tasks that can be delegated and let go of control so you have more time for yourself. Read more about time management here .

3. Focus on one task at a time

Multitasking makes you feel more productive, but studies show that we’re actually less efficient when we try to perform multiple tasks at once. Instead of shuffling between phone calls and word documents, focus on one task at a time. And take regular breaks from your work if possible, get up from your desk every hour or so to reset your focus. (Like anything else, what works for some people doesn’t work for others if you feel overwhelmed by trying to concentrate on just one task at a time, don’t do it.)

4. Have a plan for success

As you continue to manage your time, plan out your days accordingly. Put meetings, tasks and appointments on a daily calendar. Use an app such as Outlook or Google Calendar so that you can access it on your mobile device, making it easy to check off things as you go. Plan what projects you want to work on for each day of the week and make sure that you stick to those plans. The more prepared and organized you are, the more likely you will be able to manage your time in a way that keeps everyone happy including yourself!

5. Break down large tasks into smaller ones

Creating to-do lists is important, but don’t just make a list of everything you have to do. Break your large tasks into smaller chunks so that you can manage your time more effectively. For example, don’t just say I need to write a book. Write down concrete goals such as I need to outline my book for two hours today, and then I will spend four hours on actual writing. You may still never finish your book, but at least you can sleep at night knowing that you put in eight productive hours instead of writing nothing while mentally berating yourself for not meeting your impossible goal.

6. Map out your day/week before you start

This one is an oldie but a goodie. Before you even think about turning on your computer, spend five minutes mapping out your day. For every hour that passes, ask yourself how many tasks you were able to complete and if they’re directly related to your top priorities. After just a week of doing that, you should have a better idea of how to manage your time more effectively in order to improve employee satisfaction and make work feel less like work!

7. Get things done during quiet times of the day

Our bodies have a natural energy cycle that follows a circadian rhythm, which means we can perform at our best depending on when we work. Some people are morning people, others are night owls. However, if you’re trying to improve your productivity and/or workplace satisfaction in general it may be beneficial to do some of your most important tasks during less-busy times of day (if possible). In fact, research by Gloria Mark from University of California Irvine found that interruptions can negatively impact performance by up to 50%. Be sure to schedule uninterrupted periods into your day where you’re free from distractions and able to focus on one task at a time. It will help make certain projects more manageable.

8. Do it now!

We’ve all got tasks that can be put off until later, but what if later never comes? The good news is that not every task requires immediate attention. If a job is best done as soon as possible, then do it now. Resist procrastination and you’ll get more done while improving employee satisfaction in your office.

Final Thought

Being organized is one of those things that can make or break your day. No matter how busy you are, it’s important to take time for yourself and ensure that you’re not just working towards your goals; you’re also enjoying them. In fact, studies have shown that having a work-life balance actually makes people more productive and happy in their professional lives. The following tips will help you stay on top of your game so you can enjoy life to its fullest while still meeting deadlines and reaching important milestones in a timely manner.

Author
Asloob Hashmi